Workshops

 

What is a SIGGRAPH Asia Workshop?

Workshops are held the first day of SIGGRAPH Asia, Monday 27 November 2017, in the BITEC (Bangkok International Trade and Exhibition Centre, the main conference venue) in Bangkok, Thailand.

A workshop may be a half day or a full day in length:

• Half-day workshops should be scheduled to have:
  • Two 1.5-hour sessions
  • One 15-minute break
  • Minimum of 5 presenters (selected through submitted and vetted position papers)
• Full-day workshops should be scheduled to have:
  • Four 1.5-hour sessions
  • A mid-morning break, a lunch break and a mid-afternoon break
  • Minimum of 10 presenters (selected through submitted and vetted position papers)
• Please note, all workshop presenters must be registered for a Basic conference pass

Workshops are intended to foster discussion and exchange ideas. Because focused interaction among presenters is important, presenters should have informed positions based on prior experience, as expressed in their position papers. Workshops should not be miniature paper presentation sessions, but focus on community building and communal knowledge creation. Please note that SIGGRAPH Asia workshops are not classes in which instructors teach content (see Should I offer a course or a workshop link for further guidance).

Some example workshops from previous years include:
Virtual Reality Meets Physical Reality: Modelling and Simulating Virtual Humans and Environments
Head-Up Display and their Applications
Haptic Media and Contents Design
Creative Shape Modeling and Design
Designing Tools for Crafting Interactive Artifacts
Design Fiction For Mixed-Reality Performances

Who organizes and presents at a Workshop?

There are two groups of people involved in a workshop: the organizers and the presenters. Organizers are responsible for the workshop’s topic, logistics, and final results delivery. Presenters are responsible for the content and discussion. And anyone attending SIGGRAPH Asia on a Basic conference pass is welcome to attend any of the Workshops.

Preparing and Submitting your Workshop Proposal

Your workshop submission must be prepared and submitted according to the stipulations below. Please review and carefully follow the submission requirements, as incomplete or wrongly completed submissions will not be considered.

We strongly encourage starting the submission form well before the deadline. Submit your work before the submission deadline 27 April 2017, 23:59 UTC/GMT. All forms must be completed, and all materials must be successfully uploaded by that time. The submission deadline will be strictly enforced. Please do not wait until the last minute to upload your files.

Your Workshop proposal must include:

• Workshop title and brief summary
• Background: Provide a strong rationale for the workshop. Include anticipated benefits to the SIGGRAPH community, describe the issues to be addressed, and state concrete goals for the workshop.
• Organizers: Present the organizers' backgrounds, including the main contact person.
• Website: Provide details of the planned website, including the URL.
• Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with presenters), expected number of submissions, expected number of attendees, and preliminary list of expected speakers (if any)
• Workshop Structure: Explain in detail the workshop structure, including activities, timing, and resources. Also indicate whether this is a half-day or full-day workshop
• Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., blog post, poster presentation, publication of a workshop report, plans for a special issue of a journal).
• Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference site to recruit presenters for your workshop. This should appear at the end of your proposal, and should include the following:
  • The format and goals of the workshop
  • The presenter selection criteria
  • Requirements for position papers (e.g. topics to address, page length, format)
  • Where these papers should be submitted
  • The requirement that at least one author of each accepted position paper must attend, present at the workshop, and register for a Basic conference pass
  • A link to the workshop website.
• References: Please include any relevant references.

How To Submit

• Log in to the SIGGRAPH Information System
• Select "Begin a New Submission"
• Select "Create" for the Workshops submission form

Please review and carefully follow the submission requirements below. Incomplete or wrongly completed submissions will not be considered.

We strongly encourage starting the submission form well before the deadline. Submit your work before the submission deadline 27 April 2017. All forms must be completed, and all materials must be successfully uploaded by that time. The submission deadline will be strictly enforced. Please do not wait until the last minute to upload your files.

For more information about uploading files for your submission, please see Uploading Files

Workshop Selection Process

Workshop proposals will be reviewed by a jury of academic and industry professionals (the Workshops Chair, in collaboration with their Workshops Committee). Acceptance decisions will be based on an assessment of how compelling the workshop is likely to be for SIGGRAPH Asia attendees.

The Workshops Chair and his Committee will consider several factors during the selection process, including:

• The potential for the topic of the workshop to generate stimulating discussions and useful results. The organizer’s ability to demonstrate in the proposal a well-organized process and plan for the workshop that fosters interactivity.
• The overall balance of topics in the Workshops program and relevance to the main conference theme.
• The proposed size of the workshop. Whether there is a clear and workable plan for facilitating a lively environment for discussion for all presenters, particularly for larger workshops.
• If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them or differentiate them.

Submissions should not contain sensitive, private, or proprietary information that cannot be disclosed at the conference.

Upon Acceptance of your SIGGRAPH Asia Workshop

Please note the following milestones which must be met for all SIGGRAPH Asia Workshops:

• Workshop organizers will be notified of acceptance or rejection by 11 May 2017, 23:59 UTC/GMT.
  • Once your proposal is accepted, you will receive a link via email to the appropriate form for your contribution. You will be required to prepare the final print-ready file following the specifications in the acceptance notification.
  • Please note: The schedule to provide your final material after receiving the acceptance notification is tight. Please plan your personal schedule accordingly.
• Workshop organizers will have until 2 June 2017, 23:59 UTC/GMT to submit their final workshop descriptions and publicize their Calls for Participation.

Before the Conference

In addition, workshop organizers will be responsible for the following tasks during the time leading up to the conference:

• Publicize Your Workshop: Organizers of an accepted workshop must set up and maintain their own website in which they provide further and updated information about their workshop. The workshop page will be linked to from the official SIGGRAPH Asia Workshops page. In order to have a successful and well-attended workshop, we recommend that you post your call for participation early and widely (e.g. publicize on social media and on relevant mailing lists).
• Solicit Position Papers from Potential Presenters: a position paper is generally 2-4 pages long and outlines the submitter's view on the workshop theme and the reasons for the submitter's interest in the topic. The deadline for any presenter to submit a position paper should be no later than 15 August 2017, 23:59 UTC/GMT.
• Select Presenters: Choose presenters on the basis of position papers submitted to you and your goals for the workshop:
  • Workshop position paper submissions should be received no later than 15 August 2017, 23:59 UTC/GMT.
  • Early Acceptances: Workshop organizers must complete an early acceptance round for position papers by 8 August 2017, 23:59 UTC/GMT.
  • Final Acceptances for position papers must be completed by 21 August 2017, 23:59 UTC/GMT.
• Provide a Presenter List: A list of confirmed presenters should be sent to the Workshops Chair by 31 October 2017, 23:59 UTC/GMT.
  • Any Workshops that do not attract the minimum number of presenters (5, for half-day workshops, 10 for full day workshops) may have to be cancelled by the Workshops Chair.
• Ensure that at least one Presenter of each Accepted Workshops Paper is registered for a Basic conference pass by 29 September 2017, 23:59 UTC/GMT.
• Distribute Position Papers and Pre-Workshop Materials: Materials should be made accessible to presenters well in advance of the workshop.
• Develop a final agenda of workshop activities.
• Develop a plan for any follow-up activities.

At the Conference

The workshop organizers are expected to facilitate discussion, help maintain productive interaction, and encourage participation. The emphasis should be on group discussion, rather than on presentation of individual position papers. Diversity of perspectives should be encouraged.

After the Conference

We require that workshop organizers share their ideas, discussions, and results in a format of your choice (e.g., journal paper, poster, blog post). A link to this must be sent to the Workshops Chair.

We encourage additional avenues of communication, such as organizing an informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a website or email list to network with others who might be interested.

Organizer and Presenter Recognition

Please see the Recognition Policy for a full description of what you will receive if your work and/or proposal are accepted by SIGGRAPH Asia 2017.

Full Day Workshop

• Workshop organizers:
  • You can apply for a 100% conference pass discount (up to two such discounts per accepted submission)
  • You can apply for travel reimbursement of up to USD $1,000 (total, not per person) per accepted Full Day Workshop. Only organizers whose permanent residence is outside of Bangkok, Thailand can apply for travel reimbursement.
• Workshop presenters:
  • Presenters can apply for a 25% conference pass discount (one discount per accepted paper submission)
  • Presenters are expected to cover their own travel costs, which are not covered by SIGGRAPH Asia 2017.

Half Day Workshop

• Workshop organizers:
  • You can apply for a 100% conference pass discount (one such discounts per accepted submission)
  • You can apply for travel reimbursement of up to USD $500 (total, not per person) per accepted Half Day Workshop. Only organizers whose permanent residence is outside of Bangkok, Thailand can apply for travel reimbursement.
• Workshop presenters:
  • Presenters can apply for a 25% conference pass discount (one discount per accepted paper submission)
  • Presenters are expected to cover their own travel costs, which are not covered by SIGGRAPH Asia 2017.

Educator's Resources Submission option

Those submitting content to a SIGGRAPH conference have the option of donating materials of educational value to ACM SIGGRAPH online resources for the benefit of the education community. Learn more.

For more information about uploading files for your submission, please see Uploading Files.

Evaluation

All submissions will be reviewed by a jury of academic and industry professionals. The workshops Committee Members are responsible for conducting the jury process in order to set up a high-quality program, with exciting oral sessions.

Notice To Contributors

All contributors to SIGGRAPH Asia Annual Conferences are now required to use ACM's rights management system to grant rights to publish accepted content rather than through the online submission system. Essentially, submission tracking, jury review, and acceptance remain the same, but now the rights management is through ACM, the parent organization of SIGGRAPH Asia.

You will be asked to complete an ACM rights management form, which includes permission to record and distribute the audio and video of your recorded presentation through official channels of ACM/SIGGRAPH Asia. For most content types, this will be a Permission and Release form, which allows authors to retain copyright.

More Information on these options (the FAQ is particularly useful)

As a contributor to an ACM-sponsored event, the following expectations apply to you, should your content be accepted for presentation:

• You have the permission to use everything that is in your presentation. This includes securing permission to use third-party material, and providing documentation of that permission to ACM. (More information on the proper use of third-party material in your presentation)
• If you are using copyrighted musical compositions in your presentation, you must secure performing rights licenses.
• You must have the authority to grant ACM the right to distribute your presentation.

Once your contribution is accepted, you will receive a link via email to the appropriate form for your contribution.

Timeline

All deadlines are 23:59 UTC/GMT.

27 April 2017
8 May 2017 (Extended)
Workshops' Proposal Deadline

17 May 2017
26 May 2017
Acceptance Notification

The following deadlines below will apply to Accepted Workshops Only:

2 June 2017
Call For Participation and local website from each Workshop

8 August 2017
Workshop Papers Early Acceptances

15 August 2017
Workshops' Papers Submission Deadline

21 August 2017
Workshops' Papers Final Acceptances

31 August 2017
Paper Camera Ready Due

29 September 2017
Workshop organizers must ensure at least one Presenter of each Accepted Workshops Paper is registered for a Basic Conference Pass

31 October 2017
Workshop Organizers to Provide a Presenter List to Workshops Chair (list of confirmed presenters)

*We reserve the right to cancel any workshop by the above date if it has insufficient peer-reviewed presentations in its program.

27 – 30 November 2017
SIGGRAPH Asia 2017

*Workshop proposals will be available in the ACM Digital Library one week prior to the conference.

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